🌿 Built for NZ Horticulture

Workforce compliance
made effortless

From application to first day — WorkForce Manager handles onboarding, IRD compliance, KiwiSaver, visa tracking and induction. All in one self-hosted system your team can use today.

View Pricing → See Features
4
Languages supported
11
Induction topics
100%
Your data, your server
IRD
Compliant from day one
The Challenge

Horticulture hiring is
uniquely complex

Managing seasonal workers across multiple visa types, languages, and IRD obligations is a full-time job in itself.

📋
Paper-based chaos
IEAs, TCD forms, KiwiSaver declarations — printed, signed, scanned, filed. Or worse, lost.
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Language barriers
RSE and seasonal workers may not read English. Compliance can't depend on a worker understanding a form they can't read.
⏱
HR time drain
Chasing documents, reminding workers, entering data manually — time that could be spent on the business.
Features

Everything you need,
nothing you don't

WorkForce Manager covers the full worker lifecycle from first application to final pay.

📱
Self-service Kiosk
Workers complete their own onboarding on any device — IEA, TCD, KiwiSaver, document uploads and induction quiz. No HR involvement needed.
🌐
4-Language Support
English, Spanish, French and Punjabi throughout the entire kiosk — ideal for RSE scheme workers and Pacific Island seasonal staff.
📄
Digital Agreements
IEA signing, Tax Code Declaration, and KiwiSaver forms completed digitally with date-stamped evidence stored permanently.
🎓
Online Induction
11-topic interactive induction covering H&S, PPE, biosecurity, PSA, human rights, and more. Workers earn a certificate on completion.
🛂
Visa Tracking
Automatic alerts for expiring visas 30 days out. Never accidentally have a worker on an expired visa again.
📊
Live Dashboard
New starts, resignations, incomplete onboarding, visa alerts — everything you need to see at a glance, first thing every morning.
🔍
Supervisor Portal
A separate open-URL page for supervisors to check worker eligibility and notify HR when someone starts their first day.
📜
Certificate of Service
Generate professional employment reference letters on your company letterhead in one click — gender pronouns handled automatically.
🔒
Your Data, Your Server
Self-hosted on your own PHP/MySQL hosting. No monthly SaaS fees, no third-party data storage, no vendor lock-in.
How It Works

From application
to first day

The entire worker journey is handled without HR needing to be in the room.

1
Worker Applies
Fills out public application form on any device, in any of 4 languages
2
HR Reviews
Validates visa, confirms worker, sends kiosk link automatically
3
Kiosk Onboarding
Worker signs IEA, TCD, KiwiSaver, uploads documents and completes induction
4
Supervisor Confirms
First day notify button sets start date and alerts HR for payroll setup
5
Worker Resigns
Self-service resign button in kiosk, HR notified to process final pay
See It In Action

A real system,
ready to use today

These are actual screenshots from a live WorkForce Manager installation — no mockups.

Applicant List — searchable, filterable, exportable
WorkForce Manager — Applicants
Applicants list
Worker Record — 7 tabs, full history
Worker record
Worker Kiosk — self-service onboarding
Worker kiosk
Supervisor View — no login required, read-only
Supervisor view
NZ Compliance

Built for New Zealand
employment law

Every form, every process, every field — designed around NZ IRD, Immigration, and Employment Relations Act requirements.

  • ✓ Individual Employment Agreements (IEA) with digital signing and version tracking
  • ✓ Tax Code Declaration (IR330) workflow with IRD number validation
  • ✓ KiwiSaver enrolment — KS2 and KS10 forms with auto-selection based on eligibility
  • ✓ Visa type tracking — Working Holiday, RSE, Open Work, Residence, NZ Citizen
  • ✓ VisaView consent captured and stored
  • ✓ 7-year data retention compliance with automated purge cron
  • ✓ Full audit trail for every record change
  • ✓ Document storage with verified flag for HR evidence
Kiosk Languages
🇬🇧 English 🇪🇸 Español 🇫🇷 Français 🇮🇳 ਪੰਜਾਬੀ
All kiosk screens, instructions, confirmations and error messages are fully translated. Workers can complete their entire onboarding without needing to read English.
Induction Topics
Health & Safety · First Aid & Emergencies · Job Hazards · Drugs & Alcohol Policy · PPE & Equipment · Biosecurity & PSA · Food Safety · Human Rights · Complaints Procedure · Company Structure · Timesheet & Pay
Pricing

Simple, honest pricing

One-off purchase. Yours to keep. No monthly fees, no per-user charges, no surprises.

Community
$299
NZD · one-off + $99/yr renewal
  • ✓ Up to 20 active workers
  • ✓ Full kiosk onboarding
  • ✓ IEA, TCD, KiwiSaver forms
  • ✓ 4-language support
  • ✓ Online induction (11 topics)
  • ✓ Visa expiry alerts
  • ✓ Email support
Buy Now →
Most Popular
Commercial
$799
NZD · one-off + $199/yr renewal
  • ✓ Unlimited workers
  • ✓ Everything in Community
  • ✓ Supervisor portal
  • ✓ Certificate of Service
  • ✓ CSV export
  • ✓ Multi-region support
  • ✓ Priority email support
Buy Now →
Labour Contractor
$1,499
NZD · one-off + $399/yr renewal
  • ✓ Unlimited workers
  • ✓ Everything in Commercial
  • ✓ Guided installation assistance
  • ✓ Initial setup & configuration help
  • ✓ Staff training walkthrough
  • ✓ 12 months priority support
Buy Now →

All prices exclude GST. Annual renewal covers continued license validation and access to updates. Contact us to discuss custom requirements.

Technical Requirements

Runs on standard
shared hosting

No special server setup needed. If you can run WordPress, you can run WorkForce Manager.

🐘
PHP
Version 7.4+ or 8.x. MySQLi extension required. cURL for license validation.
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MySQL / MariaDB
Version 5.7+. One database required. Standard shared hosting databases work perfectly.
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Web Hosting
Any shared hosting with PHP/MySQL. Tested on Hostinger. Apache or Nginx both supported.
📧
Email
A real mailbox on your domain for sending confirmation emails via PHP mail().
Get In Touch

Ready to simplify
your workforce compliance?

Questions about licensing, custom requirements, or installation help?
Get in touch and we'll respond within one business day.

📧 Contact Us

[email protected]  ·  New Zealand